Document Imaging

The process of scanning paper documents and converting them to digital images is called document imaging. The digital images are then stored on a hard drive, CD, or on an Internet server. Copies of the stored documents can then be kept within the office or off-site for an emergency backup.

By scanning, indexing and storing your paper documents in the right ways, the information held in paper, can be easily available on your computer from an effortless desktop search. Paper documents can then be turned into easily accessible formats on disk or on the web.

Document imaging improves your organizations productivity immediately and saves you time and money that would otherwise have been incurred by operating with paper documents through out the enterprise.

Document imaging is invaluable to companies that seek to operate in perpetuity. How do you make important paper information stored in 1964 available to your staff now and in the future? Daproim Africa makes such information easily accessible and securely stored.

Document Management Systems

DMS is the software that makes the management of all your documents possible with features such as:

Security: Ensuring that you never lose a document again. On this feature, you are able to determine who can access certain documents and who can modify the documents.

Work Flow: This manages the movement of documents across the enterprise. This way, a document is never lost in a pile on someone’s desk. This feature even times how long the document has taken on someone’s computer before action was taken on it. This way, processes that involve several people in an organization can be swiftly acted on.

Swift Retrieval: Using a quick desktop search on your computer, you can now find the documents that you are looking for in a flash.

Logging and Versioning: Your DMS keeps track of the history of the document with details such as who has viewed it and when, and who has taken what action on the document. All the changes mad on the document are kept track of by the system, availing the original document, all the versions that have been modified, to the final version.

Write to us, we are eager to find out your needs, because we have a DMS solution that is just right for you.

Scanning Services

To be stored on your computer, the images of the documents have to be captured by a scanner. Daproim Africa has specialized in scanning small and big projects on tight deadlines. We are able to offer you scanning services at a very affordable rate. We can also rent out our scanners to you depending on your need. Contact us and let us know what your needs are, we shall be happy to custom make a solution for you.

Factors Affecting Scanning Costs

Document Size: Different paper sizes will require different scanners. We have the capacity to scan almost all sizes of papers.

Document Condition: Tattered and disfigured documents need further processing to be able to capture a clear image of the document.

Paper type: The texture of paper may make it harder to scan. If the paper is so thin that it is transparent, the recognition rate will be very low while thick documents scan slower.

Document uniformity: This allows us to use our Automated Document Feeders. Odd copies will break the flow and necessitate individual sheet scanning.

Quantity: As usual. Big quantities of work attract quantity discounts.

What are your scanning needs. Write to us for an obligation free price quote.

Benefits of Document Scanning and Imaging

Reduce filing costs - Digital documents are easier to file and easier to access than paper documents.

Reduce sharing costs - Save on printing and duplication costs. Email rather than fax documents.

Protect information - You have strong control to the access of digital files through the issuance of rights and passwords. Encryption options for e-mail and stored files provide even more control.

Improve access to information – Your employees can now view the same document concurrently on their computers.

Regulatory compliance – Regulatory bodies such as Sarbanes-Oxley and HIPAA require from organizations certain levels of security and controls for both accounting and patient information. Paper based filing systems do not offer the sophisticated security and controls as document imaging systems do.